Useful Shortcuts in OneNote for Windows 11 To Help You Work More Efficiently

Searching Texts and Items

Shortcuts	Functions
Ctrl+E	Move to the Search box to search all notebooks.
Down arrow key	While searching all notebooks, preview the next result.
Enter	While searching all notebooks, go to the selected result and dismiss the search.
Ctrl+E, Tab key, Spacebar	Change the search scope.
Alt+O after searching	Open the Search Results pane.
Ctrl+F	Search the current page.
Enter F3	While searching the current page, move to the next result.
Shift+F3	While searching the current page, move to the previous result.
Esc	Dismiss the search and return to the page.

Use Outlines

Shortcuts	Functions
Alt+Shift+1	Collapse the selected outline to Level 1.
Alt+Shift+2	Expand an outline to Level 2.
Alt+Shift+3	Expand an outline to Level 3.
Alt+Shift+4	Expand an outline to Level 4.
Alt+Shift+5	Expand an outline to Level 5.
Alt+Shift+6	Expand an outline to Level 6.
Alt+Shift+7	Expand an outline to Level 7.
Alt+Shift+8	Expand an outline to Level 8.
Alt+Shift+9	Expand an outline to Level 9.
Alt+Shift+0	Expand all levels of an outline.
Alt+Shift+Equal sign ( = )	Expand the selected heading.
Alt+Shift+Hyphen (-)	Collapse the selected heading.
Tab key	Increase the indent by one level.
Shift+Tab	Decrease the indent by one level.
Alt+Shift+Plus sign (+)	Expand a selected, collapsed outline.
Alt+Shift+Minus sign (-)	Collapse a selected, expanded outline.

Editing the Pages

Shortcuts	Functions
F11	Enable or disable the full-page view.
Ctrl+M	Open a new OneNote window.
Ctrl+Shift+M	Create a Quick Note.
Ctrl+Shift+Asterisk (*)	Expand or collapse a page group in the page navigation pane.
Ctrl+P	Print the current page.
Ctrl+N	Add a new page at the end of the selected section.
Ctrl+Shift+Left bracket ([)	Increase the width of the page navigation pane.
Ctrl+Shift+Right bracket (])	Decrease the width of the page navigation pane.
Ctrl+Alt+Left bracket ([)	Decrease indent level of the current page in the page navigation pane.
Ctrl+Alt+Right bracket (])	Increase indent level of the current page in the page navigation pane.
Ctrl+Shift+Alt+N	Create a new subpage below the current page.
Ctrl+A To expand the selection, press Ctrl+A again.	Select all items.
Ctrl+Shift+A If the selected page is part of a group, press Ctrl+A to select all of the pages in the group.	Select the current page.
Alt+Shift+Up arrow key	Move the selected page up in the page navigation pane.
Alt+Shift+Down arrow key	Move the selected page down in the page navigation pane.
Ctrl+Shift+T	Move to the page title.
Alt+Page up	Go to the first page in the currently visible set of pages in the page navigation pane.
Alt+Page down	Go to the last page in the currently visible set of pages in the page navigation pane.
Page up	Scroll up in the current page.
Page down	Scroll down in the current page.
Ctrl+Home	Scroll to the top of the current page.
Ctrl+End	Scroll to the bottom of the current page.
Ctrl+Down arrow key	Go to the next paragraph.
Ctrl+Up arrow key	Go to the previous paragraph.
Ctrl+Alt+Up arrow key	Move the cursor up on the current page, or expand the page up.
Ctrl+Alt+Down arrow key	Move the cursor down on the current page, or expand the page down.
Ctrl+Alt+Left arrow key	Move the cursor left on the current page, or expand the page to the left.
Ctrl+Alt+Right arrow key	Move the cursor right on the current page, or expand the page to the right.
Alt+Down arrow key	Go to the next note container.
Home	Go to the beginning of the line.
End	Go to the end of the line.
Alt+Left arrow key	Go to the previous page visited.
Alt+Right arrow key	Go to the next page visited, if possible.
Alt+Ctrl+Plus sign (+) on the numeric keypad or Alt+Ctrl+Shift+Plus sign (+)	Zoom in.
Alt+Ctrl+Minus sign (-) on the numeric keypad or Alt+Ctrl+Shift+Hyphen (-)	Zoom out.
Ctrl+S	Synchronize the notebook. Note: While OneNote is running, your notes are automatically saved whenever you change them. It is not necessary to manually save notes.

Use Notebooks and Sections

Shortcuts	Functions
Windows logo key+Shift+N	Open OneNote.
Ctrl+O	Open a notebook.
Ctrl+Alt+Shift+O	Open a section.
Windows logo key+N	Open notifications to send to OneNote Tool.
Ctrl+T	Create a new section.
Ctrl+Tab	Go to the next section.
Ctrl+Shift+Tab	Go to the previous section.
Ctrl+Page down	Go to the next page in the section.
Ctrl+Page up	Go to the previous page in the section.
Alt+Home	Go to the first page in the section.
Alt+End	Go to the last page in the section.
Alt+Page up	Go to the first page in the currently visible set of page tabs.
Alt+Page down	Go to the last page of the currently visible set of page tabs.
Ctrl+Alt+M	Move or copy the current page.
Ctrl+Alt+G	Put focus on the current page tab.
Ctrl+Shift+A	Select the current page tab.
Ctrl+Shift+G	Put focus on the current section tab.
Ctrl+Shift+G, and then Shift+F10 or Windows Menu key, M	Move the current section.
Ctrl+G, use the Down or Up arrow key to select a notebook, then press Enter	Switch to a different notebook on the Navigation bar.

Use Tag Notes

Shortcuts	Functions
Ctrl+1	Apply, select, or clear the To Do tag.
Ctrl+2	Apply or clear the Important tag.
Ctrl+3	Apply or clear the Question tag.
Ctrl+4	Apply or clear the Remember for later tag.
Ctrl+5	Apply or clear the Definition tag.
Ctrl+6	Apply or clear the Highlight tag.
Ctrl+7	Apply or clear the Contact tag.
Ctrl+8	Apply or clear the Address tag.
Ctrl+9	Apply or clear the Phone number tag.
Ctrl+0	Remove all selected note tags.

Share Notes

Shortcuts	Functions
Ctrl+Shift+E	Send the selected pages in an email message.
Ctrl+Shift+1	Create a TodayOutlook task from the selected note.
Ctrl+Shift+2	Create a TomorrowOutlook task from the selected note.
Ctrl+Shift+3	Create a This WeekOutlook task from the selected note.
Ctrl+Shift+4	Create a Next WeekOutlook task from the selected note.
Ctrl+Shift+5	Create a No DateOutlook task from the selected note.
Ctrl+Shift+K	Open the selected Outlook task.
Ctrl+Shift+9	Mark the selected Outlook task as complete.
Ctrl+Shift+0	Delete the selected Outlook task.
Shift+F9	Synchronize changes in the current shared notebook.
F9	Synchronize changes in all shared notebooks.
Ctrl+Q	Mark the current page as Unread.

Protect Notes

Shortcuts	Functions
Ctrl+Alt+L	Lock all password-protected sections.

Those were the shortcuts in OneNote for Windows 11 that will help you increase your productivity as well as help you work more quickly. 

Read other Windows 11 Tips:

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• How to Change the Administrator Account in Windows 11
• How to Fix Offline Printer on Windows 11 in 9 Simple Steps