Useful Shortcuts in OneNote for Windows 11 To Help You Work More Efficiently

Learn these useful shortcuts in OneNote for Windows 11 to increase your productivity.

When you are working on a computer, you want to be as productive as possible. One of the best ways to do this is by using shortcuts in OneNote. 

OneNote shortcuts are really easy to use and can make your life much easier. They are one of the most helpful features for multitasking and getting things done quickly.

Hence, it will be very useful to know the shortcuts of functions that you use pretty often. 

In this post, I’ll share the frequently used shortcuts that would help you work more efficiently, including other shortcuts that would be useful for you. 

Check them out!

Useful Shortcuts in OneNote for Windows 11

Commonly used shortcuts

Shortcuts	Functions
Ctrl+M	Open a new OneNote window.
Ctrl+Shift+M or Alt+Windows logo key+N	Create a Quick Note.
Ctrl+Alt+D	Dock the OneNote window.
Ctrl+Z	Undo the previous action.
Ctrl+Y	Redo the previous action, if possible.
Ctrl+A To expand the selection, press Ctrl+A again.	Select all items on the current page.
Ctrl+X	Cut the selected text or item.
Ctrl+C	Copy the selected text or item to the clipboard.
Ctrl+V	Paste the contents of the clipboard.
Home	Move to the beginning of the line.
End	Move to the end of the line.
Ctrl+Left arrow key	Move one word to the left.
Ctrl+Right arrow key	Move one word to the right.
Backspace	Delete one character to the left.
Delete	Delete one character to the right.
Ctrl+Backspace	Delete one word to the left.
Ctrl+Delete	Delete one word to the right.
Shift+Enter	Insert a line break without starting a new paragraph.
F7	Check spelling.
Shift+F7	Open the thesaurus for the currently selected word.
Shift+F10 or Windows Menu key	Display the context menu for the currently focused object.
Ctrl+Shift+W	Perform the action suggested on the Information Bar when it appears at the top of a page.
Ctrl+Alt+P	Play the selected audio recording.
Ctrl+Alt+S	Stop audio recording playback.
Ctrl+Alt+Y	Skip the current audio recording backward by 10 seconds.
Ctrl+Alt+U	Skip the current audio recording forward by 10 seconds.

Adding objects to the page

Shortcuts	Functions
Alt+N, F	Insert a document or file on the current page.
Alt+N, O	Insert a document or file as a printout on the current page.
Alt+Shift+P	Show or hide document printouts on the current page when the high contrast mode on Windows 10 or one of the contrast themes on Windows 11 is activated.
Alt+N, P	Insert a picture from a file.
Alt+N, S	Insert a sticker.
Windows logo key+Shift+S, and then Ctrl+V In OneNote 2007 and 2010, Windows logo key+S	Insert a screen clipping. Note: The OneNote icon must be active in the Windows taskbar notification area.
Alt+Shift+D	Insert the current date.
Alt+Shift+F	Insert the current date and time.
Alt+Shift+T	Insert the current time.
Shift+Enter	Insert a line break.
Alt+Equal sign ( = )	Start a math equation or convert selected text to a math equation.

Format Paragraphs

Shortcuts	Functions
Ctrl+Alt+H	Highlight the selected text.
Ctrl+K	Insert a hyperlink.
Ctrl+Shift+C	Copy the formatting of the selected text (Format Painter).
Ctrl+Shift+V	Paste the formatting to the selected text (Format Painter).
Enter when on the hyperlink text	Open a hyperlink.
Ctrl+B	Apply or remove bold formatting.
Ctrl+I	Apply or remove italics formatting.
Ctrl+U	Apply or remove underline formatting.
Ctrl+Hyphen (-)	Apply or remove strikethrough formatting.
Ctrl+Shift+Equal sign ( = )	Apply or remove superscript formatting.
Ctrl+Equal sign ( = )	Apply or remove subscript formatting.
Ctrl+Period (.)	Apply or remove bulleted list formatting.
Ctrl+Forward slash (/)	Apply or remove numbered list formatting.
Ctrl+Alt+1	Apply a Heading 1 style to the current note.
Ctrl+Alt+2	Apply a Heading 2 style to the current note.
Ctrl+Alt+3	Apply a Heading 3 style to the current note.
Ctrl+Alt+4	Apply a Heading 4 style to the current note.
Ctrl+Alt+5	Apply a Heading 5 style to the current note.
Ctrl+Alt+6	Apply a Heading 6 style to the current note.
Ctrl+Shift+N	Clear all formatting applied to the selected text. (Apply the Normal style.)
Alt+Shift+Right arrow key or the Tab key when at the beginning of a line	Increase the paragraph indent.
Alt+Shift+Left arrow key or Shift+Tab when at the beginning of a line	Decrease the paragraph indent.
Ctrl+L	Align the paragraph to the left.
Ctrl+R	Align the paragraph to the right.
Ctrl+Shift+Right angle bracket (>)	Increase the font size of the selected text.
Ctrl+Shift+Left angle bracket (<)	Decrease the font size of the selected text.
Ctrl+Shift+R	Show or hide the rule lines on the current page.
Ctrl+Left Shift key	Set writing direction left to right.
Ctrl+Right Shift key	Set writing direction right to left.
Tab key	Increase indent by one level in right-to-left text.
Shift+Tab	Decrease indent by one level in right-to-left text.

Moving Texts

Shortcuts	Functions
Ctrl+A To expand the selection, press Ctrl+A again.	Select all items on the current page.
Shift+End	Select to the end of the line from the current cursor location.
Shift+Down arrow key when the cursor is at the beginning of the line	Select the whole line.
Ctrl+Shift+T	Jump to the title of the page and select it.
Esc	Cancel selecting the outline or page.
Alt+Shift+Up arrow key	Move the selected paragraphs upward.
Alt+Shift+Down arrow key	Move the selected paragraphs downward.
Alt+Shift+Left arrow key	Increase the paragraph indent.
Alt+Shift+Right arrow key	Decrease the paragraph indent.
Ctrl+Shift+Hyphen (-)	Select the current paragraph and its subordinate paragraphs.
Delete	Delete the selected note or object.
Home	Move to the beginning of the line.
End	Move to the end of the line.
Alt+Left arrow key	Go back to the last page visited.
Alt+Right arrow key	Go forward to the next page visited.

Insert Tables

Shortcuts	Functions
Tab key after typing a new line of text	Create a table.
Tab key	Create another column in a table with a single row.
Enter Note: Press Enter again to finish creating the table.	Create another row when at the end cell of a table.
Ctrl+Enter when in a table cell	Insert a row below the current row.
Alt+Enter	Create another paragraph in the same cell in a table.
Ctrl+Alt+R	Create a column to the right of the current column in a table.
In OneNote 2010, Ctrl+Alt+E	Create a column to the left of the current column in a table.
Enter when the cursor is at the beginning of any row, except for the first row	Create a row above the current one in a table.
Tab key when in the last cell of the table	Create a new cell or row.
Delete, then Delete again, when the cursor is at the beginning of the row	Delete the current empty row in a table.