Learn these useful shortcuts in OneNote for Windows 11 to increase your productivity.
When you are working on a computer, you want to be as productive as possible. One of the best ways to do this is by using shortcuts in OneNote.
OneNote shortcuts are really easy to use and can make your life much easier. They are one of the most helpful features for multitasking and getting things done quickly.
Hence, it will be very useful to know the shortcuts of functions that you use pretty often.
In this post, I’ll share the frequently used shortcuts that would help you work more efficiently, including other shortcuts that would be useful for you.
Check them out!
Contents
Useful Shortcuts in OneNote for Windows 11
Commonly used shortcuts
| Shortcuts | Functions |
| Ctrl+M | Open a new OneNote window. |
| Ctrl+Shift+M or Alt+Windows logo key+N | Create a Quick Note. |
| Ctrl+Alt+D | Dock the OneNote window. |
| Ctrl+Z | Undo the previous action. |
| Ctrl+Y | Redo the previous action, if possible. |
| Ctrl+A To expand the selection, press Ctrl+A again. | Select all items on the current page. |
| Ctrl+X | Cut the selected text or item. |
| Ctrl+C | Copy the selected text or item to the clipboard. |
| Ctrl+V | Paste the contents of the clipboard. |
| Home | Move to the beginning of the line. |
| End | Move to the end of the line. |
| Ctrl+Left arrow key | Move one word to the left. |
| Ctrl+Right arrow key | Move one word to the right. |
| Backspace | Delete one character to the left. |
| Delete | Delete one character to the right. |
| Ctrl+Backspace | Delete one word to the left. |
| Ctrl+Delete | Delete one word to the right. |
| Shift+Enter | Insert a line break without starting a new paragraph. |
| F7 | Check spelling. |
| Shift+F7 | Open the thesaurus for the currently selected word. |
| Shift+F10 or Windows Menu key | Display the context menu for the currently focused object. |
| Ctrl+Shift+W | Perform the action suggested on the Information Bar when it appears at the top of a page. |
| Ctrl+Alt+P | Play the selected audio recording. |
| Ctrl+Alt+S | Stop audio recording playback. |
| Ctrl+Alt+Y | Skip the current audio recording backward by 10 seconds. |
| Ctrl+Alt+U | Skip the current audio recording forward by 10 seconds. |
Adding objects to the page
| Shortcuts | Functions |
| Alt+N, F | Insert a document or file on the current page. |
| Alt+N, O | Insert a document or file as a printout on the current page. |
| Alt+Shift+P | Show or hide document printouts on the current page when the high contrast mode on Windows 10 or one of the contrast themes on Windows 11 is activated. |
| Alt+N, P | Insert a picture from a file. |
| Alt+N, S | Insert a sticker. |
| Windows logo key+Shift+S, and then Ctrl+V In OneNote 2007 and 2010, Windows logo key+S | Insert a screen clipping. Note: The OneNote icon must be active in the Windows taskbar notification area. |
| Alt+Shift+D | Insert the current date. |
| Alt+Shift+F | Insert the current date and time. |
| Alt+Shift+T | Insert the current time. |
| Shift+Enter | Insert a line break. |
| Alt+Equal sign ( = ) | Start a math equation or convert selected text to a math equation. |
Format Paragraphs
| Shortcuts | Functions |
| Ctrl+Alt+H | Highlight the selected text. |
| Ctrl+K | Insert a hyperlink. |
| Ctrl+Shift+C | Copy the formatting of the selected text (Format Painter). |
| Ctrl+Shift+V | Paste the formatting to the selected text (Format Painter). |
| Enter when on the hyperlink text | Open a hyperlink. |
| Ctrl+B | Apply or remove bold formatting. |
| Ctrl+I | Apply or remove italics formatting. |
| Ctrl+U | Apply or remove underline formatting. |
| Ctrl+Hyphen (-) | Apply or remove strikethrough formatting. |
| Ctrl+Shift+Equal sign ( = ) | Apply or remove superscript formatting. |
| Ctrl+Equal sign ( = ) | Apply or remove subscript formatting. |
| Ctrl+Period (.) | Apply or remove bulleted list formatting. |
| Ctrl+Forward slash (/) | Apply or remove numbered list formatting. |
| Ctrl+Alt+1 | Apply a Heading 1 style to the current note. |
| Ctrl+Alt+2 | Apply a Heading 2 style to the current note. |
| Ctrl+Alt+3 | Apply a Heading 3 style to the current note. |
| Ctrl+Alt+4 | Apply a Heading 4 style to the current note. |
| Ctrl+Alt+5 | Apply a Heading 5 style to the current note. |
| Ctrl+Alt+6 | Apply a Heading 6 style to the current note. |
| Ctrl+Shift+N | Clear all formatting applied to the selected text. (Apply the Normal style.) |
| Alt+Shift+Right arrow key or the Tab key when at the beginning of a line | Increase the paragraph indent. |
| Alt+Shift+Left arrow key or Shift+Tab when at the beginning of a line | Decrease the paragraph indent. |
| Ctrl+L | Align the paragraph to the left. |
| Ctrl+R | Align the paragraph to the right. |
| Ctrl+Shift+Right angle bracket (>) | Increase the font size of the selected text. |
| Ctrl+Shift+Left angle bracket (<) | Decrease the font size of the selected text. |
| Ctrl+Shift+R | Show or hide the rule lines on the current page. |
| Ctrl+Left Shift key | Set writing direction left to right. |
| Ctrl+Right Shift key | Set writing direction right to left. |
| Tab key | Increase indent by one level in right-to-left text. |
| Shift+Tab | Decrease indent by one level in right-to-left text. |
Moving Texts
| Shortcuts | Functions |
| Ctrl+A To expand the selection, press Ctrl+A again. | Select all items on the current page. |
| Shift+End | Select to the end of the line from the current cursor location. |
| Shift+Down arrow key when the cursor is at the beginning of the line | Select the whole line. |
| Ctrl+Shift+T | Jump to the title of the page and select it. |
| Esc | Cancel selecting the outline or page. |
| Alt+Shift+Up arrow key | Move the selected paragraphs upward. |
| Alt+Shift+Down arrow key | Move the selected paragraphs downward. |
| Alt+Shift+Left arrow key | Increase the paragraph indent. |
| Alt+Shift+Right arrow key | Decrease the paragraph indent. |
| Ctrl+Shift+Hyphen (-) | Select the current paragraph and its subordinate paragraphs. |
| Delete | Delete the selected note or object. |
| Home | Move to the beginning of the line. |
| End | Move to the end of the line. |
| Alt+Left arrow key | Go back to the last page visited. |
| Alt+Right arrow key | Go forward to the next page visited. |
Insert Tables
| Shortcuts | Functions |
| Tab key after typing a new line of text | Create a table. |
| Tab key | Create another column in a table with a single row. |
| Enter Note: Press Enter again to finish creating the table. | Create another row when at the end cell of a table. |
| Ctrl+Enter when in a table cell | Insert a row below the current row. |
| Alt+Enter | Create another paragraph in the same cell in a table. |
| Ctrl+Alt+R | Create a column to the right of the current column in a table. |
| In OneNote 2010, Ctrl+Alt+E | Create a column to the left of the current column in a table. |
| Enter when the cursor is at the beginning of any row, except for the first row | Create a row above the current one in a table. |
| Tab key when in the last cell of the table | Create a new cell or row. |
| Delete, then Delete again, when the cursor is at the beginning of the row | Delete the current empty row in a table. |
Searching Texts and Items
| Shortcuts | Functions |
| Ctrl+E | Move to the Search box to search all notebooks. |
| Down arrow key | While searching all notebooks, preview the next result. |
| Enter | While searching all notebooks, go to the selected result and dismiss the search. |
| Ctrl+E, Tab key, Spacebar | Change the search scope. |
| Alt+O after searching | Open the Search Results pane. |
| Ctrl+F | Search the current page. |
| Enter F3 | While searching the current page, move to the next result. |
| Shift+F3 | While searching the current page, move to the previous result. |
| Esc | Dismiss the search and return to the page. |
Use Outlines
| Shortcuts | Functions |
| Alt+Shift+1 | Collapse the selected outline to Level 1. |
| Alt+Shift+2 | Expand an outline to Level 2. |
| Alt+Shift+3 | Expand an outline to Level 3. |
| Alt+Shift+4 | Expand an outline to Level 4. |
| Alt+Shift+5 | Expand an outline to Level 5. |
| Alt+Shift+6 | Expand an outline to Level 6. |
| Alt+Shift+7 | Expand an outline to Level 7. |
| Alt+Shift+8 | Expand an outline to Level 8. |
| Alt+Shift+9 | Expand an outline to Level 9. |
| Alt+Shift+0 | Expand all levels of an outline. |
| Alt+Shift+Equal sign ( = ) | Expand the selected heading. |
| Alt+Shift+Hyphen (-) | Collapse the selected heading. |
| Tab key | Increase the indent by one level. |
| Shift+Tab | Decrease the indent by one level. |
| Alt+Shift+Plus sign (+) | Expand a selected, collapsed outline. |
| Alt+Shift+Minus sign (-) | Collapse a selected, expanded outline. |
Editing the Pages
| Shortcuts | Functions |
| F11 | Enable or disable the full-page view. |
| Ctrl+M | Open a new OneNote window. |
| Ctrl+Shift+M | Create a Quick Note. |
| Ctrl+Shift+Asterisk (*) | Expand or collapse a page group in the page navigation pane. |
| Ctrl+P | Print the current page. |
| Ctrl+N | Add a new page at the end of the selected section. |
| Ctrl+Shift+Left bracket ([) | Increase the width of the page navigation pane. |
| Ctrl+Shift+Right bracket (]) | Decrease the width of the page navigation pane. |
| Ctrl+Alt+Left bracket ([) | Decrease indent level of the current page in the page navigation pane. |
| Ctrl+Alt+Right bracket (]) | Increase indent level of the current page in the page navigation pane. |
| Ctrl+Shift+Alt+N | Create a new subpage below the current page. |
| Ctrl+A To expand the selection, press Ctrl+A again. | Select all items. |
| Ctrl+Shift+A If the selected page is part of a group, press Ctrl+A to select all of the pages in the group. | Select the current page. |
| Alt+Shift+Up arrow key | Move the selected page up in the page navigation pane. |
| Alt+Shift+Down arrow key | Move the selected page down in the page navigation pane. |
| Ctrl+Shift+T | Move to the page title. |
| Alt+Page up | Go to the first page in the currently visible set of pages in the page navigation pane. |
| Alt+Page down | Go to the last page in the currently visible set of pages in the page navigation pane. |
| Page up | Scroll up in the current page. |
| Page down | Scroll down in the current page. |
| Ctrl+Home | Scroll to the top of the current page. |
| Ctrl+End | Scroll to the bottom of the current page. |
| Ctrl+Down arrow key | Go to the next paragraph. |
| Ctrl+Up arrow key | Go to the previous paragraph. |
| Ctrl+Alt+Up arrow key | Move the cursor up on the current page, or expand the page up. |
| Ctrl+Alt+Down arrow key | Move the cursor down on the current page, or expand the page down. |
| Ctrl+Alt+Left arrow key | Move the cursor left on the current page, or expand the page to the left. |
| Ctrl+Alt+Right arrow key | Move the cursor right on the current page, or expand the page to the right. |
| Alt+Down arrow key | Go to the next note container. |
| Home | Go to the beginning of the line. |
| End | Go to the end of the line. |
| Alt+Left arrow key | Go to the previous page visited. |
| Alt+Right arrow key | Go to the next page visited, if possible. |
| Alt+Ctrl+Plus sign (+) on the numeric keypad or Alt+Ctrl+Shift+Plus sign (+) | Zoom in. |
| Alt+Ctrl+Minus sign (-) on the numeric keypad or Alt+Ctrl+Shift+Hyphen (-) | Zoom out. |
| Ctrl+S | Synchronize the notebook. Note: While OneNote is running, your notes are automatically saved whenever you change them. It is not necessary to manually save notes. |
Use Notebooks and Sections
| Shortcuts | Functions |
| Windows logo key+Shift+N | Open OneNote. |
| Ctrl+O | Open a notebook. |
| Ctrl+Alt+Shift+O | Open a section. |
| Windows logo key+N | Open notifications to send to OneNote Tool. |
| Ctrl+T | Create a new section. |
| Ctrl+Tab | Go to the next section. |
| Ctrl+Shift+Tab | Go to the previous section. |
| Ctrl+Page down | Go to the next page in the section. |
| Ctrl+Page up | Go to the previous page in the section. |
| Alt+Home | Go to the first page in the section. |
| Alt+End | Go to the last page in the section. |
| Alt+Page up | Go to the first page in the currently visible set of page tabs. |
| Alt+Page down | Go to the last page of the currently visible set of page tabs. |
| Ctrl+Alt+M | Move or copy the current page. |
| Ctrl+Alt+G | Put focus on the current page tab. |
| Ctrl+Shift+A | Select the current page tab. |
| Ctrl+Shift+G | Put focus on the current section tab. |
| Ctrl+Shift+G, and then Shift+F10 or Windows Menu key, M | Move the current section. |
| Ctrl+G, use the Down or Up arrow key to select a notebook, then press Enter | Switch to a different notebook on the Navigation bar. |
Use Tag Notes
| Shortcuts | Functions |
| Ctrl+1 | Apply, select, or clear the To Do tag. |
| Ctrl+2 | Apply or clear the Important tag. |
| Ctrl+3 | Apply or clear the Question tag. |
| Ctrl+4 | Apply or clear the Remember for later tag. |
| Ctrl+5 | Apply or clear the Definition tag. |
| Ctrl+6 | Apply or clear the Highlight tag. |
| Ctrl+7 | Apply or clear the Contact tag. |
| Ctrl+8 | Apply or clear the Address tag. |
| Ctrl+9 | Apply or clear the Phone number tag. |
| Ctrl+0 | Remove all selected note tags. |
Share Notes
| Shortcuts | Functions |
| Ctrl+Shift+E | Send the selected pages in an email message. |
| Ctrl+Shift+1 | Create a TodayOutlook task from the selected note. |
| Ctrl+Shift+2 | Create a TomorrowOutlook task from the selected note. |
| Ctrl+Shift+3 | Create a This WeekOutlook task from the selected note. |
| Ctrl+Shift+4 | Create a Next WeekOutlook task from the selected note. |
| Ctrl+Shift+5 | Create a No DateOutlook task from the selected note. |
| Ctrl+Shift+K | Open the selected Outlook task. |
| Ctrl+Shift+9 | Mark the selected Outlook task as complete. |
| Ctrl+Shift+0 | Delete the selected Outlook task. |
| Shift+F9 | Synchronize changes in the current shared notebook. |
| F9 | Synchronize changes in all shared notebooks. |
| Ctrl+Q | Mark the current page as Unread. |
Protect Notes
| Shortcuts | Functions |
| Ctrl+Alt+L | Lock all password-protected sections. |
Those were the shortcuts in OneNote for Windows 11 that will help you increase your productivity as well as help you work more quickly.
Read other Windows 11 Tips:
- How to Start Windows 11 in Safe Mode
- How to Change the Administrator Account in Windows 11
- How to Fix Offline Printer on Windows 11 in 9 Simple Steps
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