Migrating to Google Workspace from Office 365 in 5 Steps

Discover how to migrating to Google Workspace from Office 365 in a few steps. Also, learn the benefits that you will get from using this wonderful collaboration app.

Are you tired of dealing with the limitations and frustrations of your current platform? It’s time to make a move that will revolutionize the way you work. Say hello to Google Workspace, the ultimate productivity suite that will take your business to new heights.

At Google Workspace, we understand the importance of a seamless transition. That’s why the migration tool is designed to make moving from Office 365 to Google Workspace a breeze. Rest assured that your valuable data will be safely migrated, ensuring a smooth switch without any disruptions to your workflow.

Migrating to Google Workspace from Microsoft 365 is a process that involves several steps, such as:

1. Choosing the best Google Workspace plan
2. Setting up your Google Workspace account and adding users
3. Configuring mail delivery and updating DNS records to point to Google Workspace servers
4. Moving data from Office 365 to Google Workspace using migration tools
5. Training users on how to use Google Workspace apps and services

But why should you make the switch? Well, let us tell you about the amazing benefits that await you. With Google Workspace, you’ll have access to a wide range of powerful applications and tools that will transform the way you collaborate and get things done. From Gmail and Google Drive to Google Calendar and Google Meet, everything is seamlessly integrated to enhance your productivity.

Imagine being able to create, edit, and share documents in real-time with your team, no matter where they are. Picture yourself effortlessly scheduling meetings, setting reminders, and staying on top of your busy schedule with Google Calendar. And with Google Meet, you can connect face-to-face with colleagues and clients, even when you’re miles apart.

So, don’t miss out on this opportunity to unlock the full potential of Google Workspace. Say goodbye to the limitations of Office 365 and say hello to a world of endless possibilities. Make the switch today and experience the power of Google Workspace for yourself.

How to Migrate to Google Workspace from Office 365 in 5 Steps

Step 1: Choosing the Best Google Workspace Plan

Before migrating to Google Workspace from Microsoft Office 365, you need to know which plan is best for your company and the benefits each plan offers. You can start with the number of your employees and move on with the cloud storage you might need. This is important so that you won’t go over budget. 

Google offers four types of plans: Business Starter, Business Standard, Business Plus, and Enterprise. It starts from 6$ up to $18. However, you need to contact the sales if you are using Enterprise.  

Google Workspace Plan	Pricing (per user per month, 1 year commitment)	Key Features
Business Starter	$3.60 $6	– Professional email with Gmail
		– 100 participant video meetings
		– 30 GB cloud storage per user
		– Security and management controls
		– Standard support
Business Standard	$8.40 $12	– All features of Business Starter
		– 150 participant video meetings
		– 2 TB cloud storage per user
		– Advanced security and management controls
		– Enhanced support
Business Plus	$18	– All features of Business Standard
		– 500 participant video meetings + recording
		– 5 TB cloud storage per user
		– Vault for eDiscovery and retention
		– Data loss prevention (DLP)
		– Advanced admin controls
Enterprise	Custom pricing	– All features of Business Standard
		– 1000 participant video meetings + recording, noise cancellation, in-domain live streaming
		– Enterprise-level security and management controls
		– Advanced endpoint management
		– Enterprise-level support

Please note that the features and pricing can vary, and Google Workspace may introduce new plans or modify existing ones. It’s recommended to visit the Google Workspace website for the most accurate and up-to-date pricing and features information.

Visit the Google Workspace pricing page for the details.

Step 2: Setting up your Google Workspace account and adding users

How to set up a Google Workspace account

1. Go to the Google Workspace website and click on the “Start free trial” button. Or, click the button below.
   
2. Enter your first and last name, your organization’s domain name, and your email address.
3. Click on the “Create account” button.
4. Google will send a verification email to your email address. Open the email and click on the verification link.
5. Once your account is verified, you will be able to sign in to Google Workspace.

Here are some additional things to keep in mind when setting up your Google Workspace account:

• You will need to have a domain name in order to set up Google Workspace. If you don’t have a domain name, you can purchase one from a domain registrar like GoDaddy or Namecheap.
• When you create your Google Workspace account, you will be given the option to choose a Google Workspace edition. The free edition of Google Workspace includes Gmail, Drive, Calendar, Meet, and Chat. The paid editions of Google Workspace include additional features, such as more storage space, advanced security features, and the ability to add more users to your account.

How to add user accounts in the Google Workspace

Once you have set up your Google Workspace account, you can start adding user accounts by following the instructions below:

1. Sign in to the Google Admin console.
2. In the Admin console, go to Users.
3. Click Add user.
4. Enter the user’s first name, last name, and email address.
5. Select the user’s role.
6. (Optional) Select any additional settings for the user, such as custom email aliases, organizational units, and phone number.
7. Click Add new user.

The new user will receive an email with instructions on how to sign in and get started with Google Workspace.

Here are some additional things to keep in mind when adding a user account to your Google Workspace:

• The user must have a Gmail address in order to use Google Workspace. If the user does not have a Gmail address, you can create one for them.
• The user must also have a Google account. If the user does not have a Google account, you can create one for them.
• The user must be added to the correct organizational unit in your Google Workspace domain. This will determine what Google Workspace services the user has access to.

Once your account is set, you need to set up your company mail to Google Workspace. Check out the following section for the details.

Step 3: Configuring mail delivery and updating DNS records to point to Google Workspace servers

Setting up mail delivery to Google Workspace is quite handy. This step is crucial to ensure a smooth transition to using Google Workspace for your email needs. By making some simple changes to your DNS settings, you’ll be on your way to seamlessly route your business emails through Google’s reliable servers. So, grab a cup of coffee, and let’s get started with this important setup process!

Follow the steps below to configure mail delivery to Google Workspace:

1. Sign in to the Google Admin console.
2. Go to Apps > Google Workspace > Gmail > Routing.
3. Click Configure or Add Another Rule.
4. In the Add setting box, select Modify message.
5. Under Route, check the Change route box.
6. In the Change route field, select smtp.google.com.
7. Enter a priority for the rule. The default priority is 1.
8. Click Save.

Once you have configured mail delivery to Google Workspace, you will need to update your DNS records to point to Google’s MX servers. You can find the MX records for your domain in the Google Admin console.