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What you can do with your transcript
Playback the recording or audio
Microsoft Word provides controls to playback your recording. You can rewind, fast forward, pause, resume, increase the speed up to 2x, and adjust the volume.
Editing the transcript
If your recording involves more than two speakers, they will be labeled Speaker 1, Speaker 2, etc. to differentiate the speakers. You can edit the speaker label and change them with names to make them easier to recognize.
Besides, it is also possible to edit the content in transcription.
Here’s how:
1. In the Transcribe section, hover over the pencil icon of the transcription that you want to change.
2. Edit the label and the content.
3. Check the Change all Speaker box to edit the similar label at once.
4. Click Confirm to save the changes.
Add a transcript to your document
Transcribe doesn’t add the audio to the document. Instead, from the Transcribe pane, you can add the whole transcript, or just a few parts of it, to a document.
1. Select the Add section to document icon when you hover over a transcript section that you want to add to your document.
2. When you want to add the whole transcript, choose “Add all to document.”
3. To delete the transcript or start a new one, click on New transcription and choose what you want to do.
You can only have one transcript for each document. If you make a new one for the same document, the old one will be deleted. You can’t see the parts of your transcript that you’ve added to your document in the Transcribe pane. However, they stay in the document.
Rename your recording
To help you identify your recording easily, you can rename the audio files.
1. Open OneDrive and go to the Transcribed Files folder.
2. Select the recording file that you want to rename. Click Actions > Rename.
3. Write down the new name for the recording file.
4. Close the Transcribed Files folder and reopen it to see the changes.
Share your transcript and recording
Once you have converted the audio to text, you can share the transcript with anyone. Here’s what to do:
Click the Add all to document button, then share the Word document as you normally would. An audio file’s link is going to be in the document. The text of the transcript is going to show up as normal text.
It is also possible to share the transcript and audio file so that the recipient can listen to the recording.
Here’s how:
1. Click the filename at the top of the Transcribe window on your version of the Word document to navigate to where the audio file is located in OneDrive.
2. OneDrive will open the Transcribed Files folder.
3. Find your recording, then go to Actions > Send and enter the email address of the person with whom you wish to share it.
4. Also, as always, share the Word document.
5. The individual with whom you shared the Word document and audio file will be able to access the Word document, launch the Transcribe pane, and interact with both the transcript and the audio file.
Bottom Lines
Those were how to transcribe audio to text for free using Microsoft Word.
As one of the useful features, Transcribe helps you save time and get better results by bringing the power of the cloud to Office programs.
Microsoft will have access to your audio files solely for the purpose of providing you with this service. Microsoft service does not keep any of your audio or transcription results after the process is complete.
For more information, visit this page.
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