Calendly App: Your Best Schedule Organizer

Let’s discuss about Calendly app, the best automated calendar app to organize your appointments.

Arranging a meeting with many people is quite tiring because everyone has a different schedule. It is quite hard to find the best time that suits everyone. Most of the time you have to send back and forth emails for this. I believe everyone agrees that it’s a waste of time.

Hence, you will need Calendly app. It is an outstanding piece of software which will save hours of your time in scheduling.

In this Calendly review post, you will learn about:

What Calendly app is,
The benefits of using the Calendly app,
The apps integrated with the Calendly app,
Calendly pricing,
How Calendly app works,
Calendly pros and cons.

Here we go!

Contents

What is Calendly app?

Calendly is appointment scheduling software that allows individuals and teams to automate the process of scheduling meetings.

Calendly app is super easy to use and a time saver. Rather than going back and forth over email with clients to schedule a time you, just share your calendar link. Then, your clients can select an available time slot to schedule a meeting with you.

Once the schedule is set, it will automatically be added to your other apps that are linked to your Calendly account. So, you will always know when your availability is. Then, it will notify you when the appointment time is near.

It works with most common calendar apps, such as Google Calendar, Office 365, Outlook, and iCloud Calendar. So, you will not get a double book. It will also update the schedule in your calendars whenever there is a change.

Not only saving your time, Calendly app also helps you to build better relationship with your teams and colleagues.

Benefits of Using Calendly App

Why should you use Calendly app? What benefits will you get when you use Calendly app?

Maybe you are wondering why you should use the Calendly app and the benefits that you will get. In this section, we’ll show you what this wonderful scheduling app is capable of.

Here are some benefits that you will get if you use Calendly app to schedule your appointments or meetings:

1. Easy integration with other calendar apps

Are you using more than one calendar? No worries. Calendly app supports integration with other calendar apps like Google Calendar, Outlook Desktop, Microsoft Exchange, Office 365, Outlook, and iCloud calendar.

Those were not all.

It also supports other types of apps. See the list below:

Video Conference	– Zoom – Microsoft Teams – GoToMeeting – Join.me
CRM & Sales Tools	– Salesforce – HubSpot – Honeybook – Zoho CRM – Pipedrive – Keap – Close – Copper – Autoklose – Flexie – Aritic – Pipeliner – Insightly – Freshsales – NimbleCRM – Redtail CRM – SharpSpring – Microsoft Dynamics 365 CRM
Marketing Tools	– Intercom – Leadpages – Mailchimp – ActiveCampaign – Autopilot – Wistia – Drip – Videoask – Plusthis – Chameleon – LiveChat – Aweber – ClickSend SMS – ConvertKit – HighLevel – MailerLite – ManyChat – Ontraport – Twilio – RD Station – Klaviyo – Pardot – Omnisend – Kommute – CallHippo – Constant Contact
ATS & Recruiting	– Greenhouse – JazzHR – RoboRecruiter – Gem
Payment Processors	– PayPal – Stripe
Analytics	– Google Analytics – Facebook Pixel
API & Connectors	– Zapier – The Calendly API – Automate.io – Tray.io – Integromat – LeadsBridge – Workato – Zoho Flow
Others	– Slack – Asana – Google Sheets – Airtable – Kajabi – Monday.com – Todoist – Trello – Groove
Mobile Apps & Extensions	– Calendly for iPhone – Calendly for Android – Calendly for Outlook – Calendly for Chrome – Calendly for Firefox

Once Calendly and your apps are connected, your schedule will be synced automatically. Whenever there is an update in Calendly, it will also update the calendar on other apps immediately. So, you won’t have double appointments.

However, you need to be a premium user if you want to connect to two calendars. Or, a pro user if you need to connect up to 6 calendars.

2. Get your Calendly link and page customized

This is one small feature, but quite useful and interesting.

Calendly app allows you to get the link personalized. You can use your name or the event name as of the URL link on the Calendly. So, everyone can recognize the schedule just by looking at the link alone. And it’s easier to remember rather than using a generated link that sometimes is unreadable.

Calendly also lets you customize the scheduling page. You can add a badge, logo, avatar as well as welcome messages. You can make the scheduling page become more personal and specific for the event. This will tell your partners or colleagues how serious and professional you are.

3. Having a personal reminder

With Calendly, you will never miss any appointments and meetings ever again. As a follow-up, you can set Calendly to send notifications to the invitees to remind them about the appointment or meeting.

There are two kinds of notifications that you can use to remind the invitee about the event: Text Reminders and Email Reminders. You can customize the notification that you want to send to your invitee so that it looks more personal.

Calendly gives you guidance of information that you can follow to be included in the notification, such as event name, time, date, invitee full name or last name, location, event description, etc.

Besides, you can set the timing of the notification to be sent. It’s better to send the reminder 24 hours in advance before the event. In addition, you can send another notification via a text message one hour before the meeting. It is to ensure that your invitee gets the reminder. However, this feature is only available in the Pro plan.

4. Automated scheduling

Calendly app saves your time in planning the appointment by eliminating the back and forth emails asking for availability.

In your Calendly account, you can set your available days and hours, including the duration for an event. After you set everything, just send it to the invitees. They will see your available time slots. Then, they can choose when they want to hold the event.

Once the time for the event is set, Calendly will add it to everyone’s calendar automatically.

5. Easy to operate

Calendly has an elegant and clean user interface (UI) that makes it easy to operate. It works very fast in updating the calendars whenever there is a change to the time. It gives an incredible user experience.

6. Track scheduling activity to campaigns

If you are planning of conducting a webinar and want to reach a bigger audience, you can embed Calendly to your website. By then, you can make a survey of the best time to hold the event.

You can also customize the designs and the color for the background, texts, and buttons that you want to embed into your website. So it will look more interesting or match your website theme.

ALSO READ: ExpressVPN vs NordVPN: Which VPN is better in 2021?

Calendly Pricing

Calendly Pricing	Basic	Premium	Pro
Monthly	$0	$10 per user	$15 per user
Annually	$0	$8 per user	$12 per user

Calendly app offers three types of pricing plan: Basic, Premium, and Pro. Each plan comes with different features and benefits.

Choose the Basic plan if this is your first time using Calendly because it’s free. The features may be limited, but at least you know how this app works. You can learn how to integrate it with other calendar apps and schedule unlimited events.

Upgrade to Premium or Pro plan if you want to use more features in Calendly. The Premium plan lets you connect to two calendars per user. You can remove the Calendly branding and replace it with your own branding. This plan also lets you create custom email notifications and reminders, but not SMS notifications.

Meanwhile, the Pro plan lets you use all features in Calendly. This is the best choice if you want to be more professional. You can use the workflows, SMS notifications, Mailchimp integration, Google Analytics integration, and more.

By choosing this plan, you will gain more data that you can use to build better relationship with your customers, colleagues, and partners.

To get a cheaper price, you can subscribe for annually.

How Calendly App Works

Calendly works quite simple. Here are what you need to do to understand how Calendly works.

1. Set your available time

After you created a Calendly account, you can start to set you available time. You can mention the day, hours, and even the duration of the event that you want to attend or create. You can also integrate Calendly app with the apps that you usually use like Zoom, Chrome, GoToMeeting, and many more.

In Calendly, it is also possible to set the maximum number of event that you want everyday.

2. Share your link

Create a custom link for the event that you want to conduct. Also, write your personal message to the invitee and create a custom page.

Once your scheduling page and invitation message is done, you can share the link to the invitee.

3. Schedule

When the invitee receive your invitation, they will see the available time that you offer. They can choose the best time that suits their availability.

You just need to wait until the time is set.

When the time has been chosen, it will be added to everyone’s calendar automatically.

Bottom Lines

Calendly is a wonderful app to organize your schedule automatically. The user interface is clean and simple which makes it easy to operate.

With Calendly app, you will save your time more because you don’t need to send emails many times to get the exact time.

It also has great integration with hundreds of applications that can be used to increase your productivity and build a better relationship with your partners.